Donor Privacy Policy

Last modified: March 25, 2020


New Belgium Coworker Assistance Fund (the "Coworker Assistance Fund") is committed to protecting the privacy of our donors and the personal information you may share with the Coworker Assistance Fund or that the Coworker Assistance Fund holds. The Coworker Assistance Fund values our donors' trust and recognizes that maintaining this trust requires the charity to be transparent and accountable to our supporters and the public at all times. This Donor Privacy Policy (the "Policy") describes the information collected about our donors and the Coworker Assistance Fund's practices for using, maintaining, protecting, and disclosing that information. For more information about the Coworker Assistance Fund's commitment to privacy, please see the New Belgium Coworker Assistance Fund Privacy Policy.

  1. Information Collected and Maintained. The Coworker Assistance Fund collects and maintains personal information that you, our donors, provide to us when you:
    • Contact us by phone, mail, or email, in person, or via our website.
    • Make a contribution, either on our website or affiliated website, over the phone, or by mailing in a check.
    • Navigate through our website.

From time to time, we may collect personal information from you in ways not described above, subject to your express approval.

  1. Types of Information. The Coworker Assistance Fund collects and maintains the following types of information about our donors:
    • Personal information, including:
      • Contact information, such as name, address, email, and telephone number.
      • Giving information, including types and amounts of donations and credit card information. We utilize secure transaction methods when collecting credit card information over the internet. The Coworker Assistance Fund does not disclose credit card account information provided by our donors, except for the proper processing of donations.
      • Any other information provided by the donor to the Coworker Assistance Fund, such as public comments or posts on the Coworker Assistance Fund's website.
    • Non-personal information that does not personally identify you, including information that is anonymized, aggregated, or publicly available when not combined with non-publicly available information about you.
    • Information about your equipment, browsing actions, and patterns, including information automatically collected through technical methods such as:
      • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our website.
      • Web Beacons. Pages of our Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Coworker Assistance Fund, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
  1. All information about any financial and non-financial transactions between you and the Coworker Assistance Fund is considered highly confidential and we employ appropriate security measures designed to protect it. While the information is kept confidential, it is shared with the Coworker Assistance Fund's board members, staff, volunteers, and professionals and with any of the Coworker Assistance Fund's parent organizations or subsidiaries on a need-to-know basis and in compliance with all laws, regulations, court orders, or other governmental requests.
  2. Use of Personal Information. The Coworker Assistance Fund collects and maintains personal information to:
    • Establish a relationship and communicate with you about the Coworker Assistance Fund, including our programs and funding needs.
    • Process donations and event registrations and issue tax receipts.
    • Comply with all laws and regulations, including reporting requirements.
    • Plan future fundraising activities and events.
    • Analyze giving patterns.
    • Solicit feedback from you by conducting surveys.

The Coworker Assistance Fund uses industry standard safeguards to protect your personal information against the unauthorized access, use, alteration, or destruction of your personal information. The Coworker Assistance Fund will not share, sell, or exchange your personal information with any other entity for third-party fundraising or marketing purposes. To the extent that a third-party service provider is used to process any donations, the provider is bound by strict confidentiality rules, and your information will only be used to the extent necessary to process the donation.

  1. Communications. The Coworker Assistance Fund may from time to time communicate with you, including by telephone, text, email, and mail, concerning the Coworker Assistance Fund's charitable activities, events, and requests for future support. The Coworker Assistance Fund will not call or email you or send mailings to you on behalf of other organizations without your express consent. To opt out of receiving these communications, you may contact the Coworker Assistance Fund as described in the "Contact Us" section below or by clicking on the "unsubscribe" link in any email communications.
  2. Records Retention and Destruction. The Coworker Assistance Fund complies with all Internal Revenue Service, state, and local regulations and the Coworker Assistance Fund's internal policies governing the retention, management, and destruction of donor information collected and maintained by the Coworker Assistance Fund.
  3. Accessing and Correcting Your Personal Information. You can review and request changes to the personal information that the Coworker Assistance Fund has collected about you by contacting the Coworker Assistance Fund as described in the "Contact Us" section below. However, please be aware that the Coworker Assistance Fund may not accommodate a change request that would impact record retention or other operational requirements like remembering email opt-out preferences, violate any law or legal requirement, or cause the information to be incorrect. Deleting your personal information may also require deleting your user account (if any). California residents may have additional personal information rights and choices. Please see New Belgium’s Privacy Notice for California Residents.
  4. Changes to the Policy. This Policy is current as of the date stated at the top of this Policy. The Coworker Assistance Fund reserves the right to amend this Policy from time to time. The Coworker Assistance Fund will notify you of any material changes to the Policy by email to the email address specified in your account and/or through a notice on the Website home page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.
  5. Individuals Under the Age of 21. The Coworker Assistance Fund's website is not intended for individuals under 21 years of age. No one under age 21 may provide any information to the website. The Coworker Assistance Fund does not knowingly collect personal information from individuals under 21. If you are under 21, do not use or provide any information on this website or through any of its features, register on the website, make any purchases through the website, use any of the interactive or public comment features of this website, or provide any information about yourself to the Coworker Assistance Fund, including your name, address, telephone number, email address, or any screen name or user name you may use. If the Coworker Assistance Fund learns it has collected or received personal information from an individual under 21, the Coworker Assistance Fund will delete that information. If you believe the Coworker Assistance Fund might have any information from or about an individual under 21, please contact the Coworker Assistance Fund as described in the "Contact Us" section below.
  6. Donor Bill of Rights. The Coworker Assistance Fund subscribes to the Donor Bill of Rights as created by the Association of Fundraising Professionals, Associations for Healthcare Philanthropy, the Council for Advancement and Support of Education, and the Giving Institute. A copy of the Donor Bill of Rights may be accessed here or you may contact the Coworker Assistance Fund as described in the "Contact Us" section below.
  7. Contact Us. To opt out of receiving communications from the Coworker Assistance Fund, to review the personal information that the Coworker Assistance Fund has collected about you, or to ask any other questions regarding this Policy, please contact the Coworker Assistance Fund at the below address or email.

Attn: New Belgium Coworker Assistance Fund

Postal Address: 500 Linden Street, Fort Collins, Colorado 80524



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